CAG Pop-Up Sale Instructions
Prior to sale:
- Pick dates and times
- Post signup sheet
- Each sale needs at least one coordinator
Coordinators Responsibilities:
- Organize all sellers
- Point person on sale day
- Print sales sheet or provide a handwritten sheet
- Contact the Treasurer to obtain the Cash Box and instructions for using and returning after the sale
- Provide Board Treasurer with final sales sheet and cash box
- Decide on types of marketing – City email; Beyond the Creek
- Contact Gary Guglielmo to email a notice to the CAG distribution list. Provide the email text with sale date information. It was suggested that the email specifically state this is a member sale vs. a CAG sale. Some recipients were disappointed that the CAG donations were not for sale.
Sellers Responsibilities:
- Help setup/take down
- Work a 2 hour shift
- Coordinate shifts with other sellers
- Work with coordinator on planning and executing marketing
Board Secretary Responsibilities (after sale):
- Process sales sheets for payment to sellers
- Submit for payments to Board Treasurer
- Reconcile cash box
Day of Sale:
- Setup/Tear down sale tables, tents and setup a hold area for buyers selections
- Sellers arrange their pieces and pack up at the end of the day
- Enter each sale on sales sheet and include the following:
- Seller Code
- Short description
- Price
- Price sticker
- Indicate if cash or credit
- Credit card Sales use Square Reader. Contact Terry Cullen for information about the equipment and how to use the system .
- If you use your own Reader, it must be linked to the CAG account
- Tax is calculated on credit card sales
- Cash sales – calculate sales tax – 8.5% (Walnut Creek sales tax percentage)
- Coordinator puts cash box and sales sheet in secure location in studio (TBD) for pickup by Treasurer to process for payments to sellers