Pop Up Sale Instructions

CAG Pop-Up Sale Instructions

 Prior to sale:

  • Pick dates and times
  • Post signup sheet
  • Each sale needs at least one coordinator

Coordinators Responsibilities:

  • Organize all sellers
  • Point person on sale day
  • Print sales sheet or provide a handwritten sheet
  • Contact the Treasurer to obtain the Cash Box and instructions for using and returning after the sale
  • Provide Board Treasurer with final sales sheet and cash box
  • Decide on types of marketing – City email; Beyond the Creek
  • Contact Gary Guglielmo to email a notice to the CAG distribution list. Provide the email text with sale date information.  It was suggested that the email specifically state this is a member sale vs. a CAG sale.  Some recipients were disappointed that the CAG donations were not for sale.

 Sellers Responsibilities:

  • Help setup/take down
  • Work a 2 hour shift
  • Coordinate shifts with other sellers
  • Work with coordinator on planning and executing marketing

 Board Secretary Responsibilities (after sale):

  • Process sales sheets for payment to sellers
  • Submit for payments to Board Treasurer
  • Reconcile cash box

Day of Sale:

  • Setup/Tear down sale tables, tents and setup a hold area for buyers selections
  • Sellers arrange their pieces and pack up at the end of the day
  • Enter each sale on sales sheet and include the following:
    • Seller Code
    • Short description
    • Price
    • Price sticker
    • Indicate if cash or credit
  • Credit card Sales use Square Reader.  Contact Terry Cullen for information about the equipment and how to use the system .
    • If you use your own Reader, it must be linked to the CAG account
    • Tax is calculated on credit card sales
  • Cash sales – calculate sales tax – 8.5% (Walnut Creek sales tax percentage)
  • Coordinator puts cash box and sales sheet in secure location in studio (TBD) for pickup by Treasurer to process for payments to sellers